Windsor Polo Club Rules & Code of Conduct

Our fields and facilities are our pride and joy, we want you to enjoy them as much as possible but please treat these amazing facilities and your fellow players with the respect they deserve.

Please enjoy yourselves but be mindful to adhere to the rules below as they are there for your safety and to ensure the enjoyment of everyone.

Attendees acknowledge & agree to adhere to the following terms, together with the Australian Polo Federation Rules and Policies, as a condition of entry to the Windsor Polo Club (“WPC”) and whilst using the areas known as Fields 1, 2 & 3.

1    General

  1. Membership subscriptions must be paid in advance of riding on WPC fields.

  2. Entrance gates to the WPC grounds must be kept shut at all times.

  3. Motorised vehicles must not be driven on the grassed area in front of the toilets & club house.

  4. The speed of motorised vehicles must not exceed 20km per hour whilst on WPC grounds and in all circumstances must be driven carefully and responsibly, whilst being alert for horses & children.

  5. All attendees to WPC must park motorised vehicles in designated areas only.

  6. Should a member invite a guest/s to WPC, the member is responsible for their guest at all times, including their guest/s compliance with these rules.

  7. Members will apply their best endeavours to ensure that WPC grounds are kept neat and tidy at all times.

  8. Working Bees will be held through the year. Members are encouraged to attend at least one per season, otherwise a $100 donation towards each working bee is encouraged.

  9. Dogs must be kept on a lead at all times and any mess cleaned up immediately, fines apply.

  10. Junior members of WPC may not attend WPC without a parent or guardian or senior member of WPC to supervise.

  11. WPC prohibits the use and possession of illegal drugs on the grounds of WPC, in order to provide protection to players and visitors at WPC from unsafe acts relating to the use of, or impairment from drugs.

2. Horse Welfare

 

  1. Participants in WPC hosted tournaments and members are responsible for the health and safety of the horse upon which they are mounted whilst on a WPC field.

  2. The WPC Committee reserves the right to direct the removal of a horse from a WPC field in any circumstances including though not limited to where the continued presence of the relevant horse is deemed to not be in the best interests of the health and safety of the relevant horse or another horse or player.

  3. The WPC Committee reserves the right to disallow any horse from participating in a WPC hosted tournament or in chukkas for any reason whatsoever, including though not limited to where it is deemed to not be in the best interests of the relevant horse to do otherwise. All APF Horse Welfare guidelines are to be adhered to at all times with special consideration to lacking shade at WPC.  Horses are not to be left tied in the sun for extended periods of time. Should you witness a horse welfare issue please raise it with the Horse Welfare Officer or Tournament Committee as soon as practicable.

 

3. Fields & Usage

  1. Fields 1 & 2 are only to be used for designated tournaments and WPC chukkas with the latter subject to the prior consent of the WPC Captain.

  2. In the absence of the consent of the WPC Committee, neither Fields 1 nor 2 are to be used for stick and balling, the schooling of horses or any similar activities.

  3. Field 3 is to be used for WPC approved lessons/coaching & stick and balling only.

  4. In the absence of the consent of the WPC Committee, Field 3 is not to be used for the schooling of horses, chukkas or any similar activities

  5. With the exception of the designated medical staff and groundskeepers, motorised vehicles must not be driven on WPC Fields at any time.

  6. Helmets (3point) must be worn at all times when on a horse.

  7. Horses must be tethered at all times

  8. Players attending WPC chukkas on Sunday’s must wear white pants, together with the colour of shirt designated to the relevant player by the WPC Captain.

  9. Subject to the rules set out above at (a) – (f), only the following persons are permitted to ride on WPC fields:

  1. WPC members;

  2. Participants in WPC hosted tournaments and only on the designated date of the tournament in which the relevant player is participating;

  3. Members of an association affiliated with the Australian Polo Federation who hold a playing handicap of 2 or above, are the guest of and are accompanied by a WPC member and have been provided with the prior consent of the WPC Captain;

  4. Clients of Riverlands Polo, only on field 3, and only during the initial five (5) occasions upon which the relevant client of Riverlands Polo rides a horse at WPC and only on Riverlands Polos’ school horses; and

  5. Academy Members of WPC, only on field 3, and only on Riverlands Polos’ school horses

 

4. Tournaments

  1. All participants in WPC hosted tournaments will conduct themselves in a professional and sportsmanlike manner, both on and off the field.

  2. The WPC Committee are volunteers – any direction from the WPC Committee must be respected and acted upon immediately, without argument. Fines may apply.

  3. The WPC Committee reserves the right to remove any player from a WPC hosted tournament where a participant has been deemed to have acted in a manner that is unprofessional and/or unsportsmanlike, either on and off the field.

  4. WPC hosted tournament rules (attached to all Tournament Draws) are to be adhered to at all times. All officials will make every attempt to act fairly and consider player preferences when organising tournaments but players need to be aware that this cannot be guaranteed.

  5. Participants in WPC hosted tournaments or chukkas are to work collegiately with each other to manage the use of WPC tie up rails in a fair and equitable manner.

  6. Participants in WPC hosted tournaments who wish to use the day yards are to book in advance of arrival with the WPC Captain and priority will be given for bookings on a ‘first come first served’ basis. Persons who attend WPC with trucks for the transport of horses will liaise with the WPC Captain to manage the available area for parking and loading of horses and will take the direction of the WPC Captain as to the location of trucks for parking and loading of horses.

 

5. Lessons and schooling of horses

  1. Riverlands Polo is the recognised service provider for coaching of:

    1. WPC members and prospective WPC members; including

    2. All group (three or more persons) coaching for WPC members and prospective WPC members.

  2. Any non-members of WPC engaged as a coach by a WPC member and invited to use the WPC Fields must first receive written approval from the WPC Committee.

  3. The stick and balling of horses owned by a WPC member must be conducted:

    1. by the relevant WPC member; or

    2. by a non WPC member who is an affiliated polo player, though in the presence and subject to the responsibility of the relevant WPC member and subject to approval from the WPC Captain

  4. and in all circumstances only on Field 3.

 

6. Grievance process

  1. Any grievances or a complaint concerning players, spectators or horse welfare are to be raised to the WPC Committee in a timely manner.

  2. Suppliers of WPC or related businesses must be respected.  Any grievances or complaints regarding any supplier or related business must be raised with the Tournament Committee or the President as soon as practicable.

  3. All persons will abide by a decision of the WPC Committee pursuant to 5(a), together with any decision of the WPC Committee from time to time.

  4. If you are provided instructions from a Committee member please obey those instructions.